June 2025
New features
Section titled “New features”Confirmation before deleting a workflow New
Section titled “Confirmation before deleting a workflow ”Deleting a workflow now opens a confirmation dialog that explains what will be deleted (the workflow plus every running instance) and requires explicit acknowledgement. Prevents accidental deletes when a workflow is in active use.
Workflow card redesign and visual refresh New
Section titled “Workflow card redesign and visual refresh ”Workflow cards in the space and global pages have a new layout that surfaces the workflow’s name, description, and apply controls more clearly. The byline item has been reworked to match. State icons have been updated and the Aura Workflows logo has been refreshed across the app.
Publishing falls back to publishing as the app New
Section titled “Publishing falls back to publishing as the app ”When the Publish page action runs, the configured page owner publishes the copy. If that owner does not have create permission in the target space, Aura Workflows now falls back to publishing as the app and transfers ownership to the configured owner once the copy completes. Previously the action would fail outright.
Blog post support New
Section titled “Blog post support ”Workflows can now be applied to Confluence blog posts, not just regular pages. Everything that works on pages, including approvals, actions, and byline panels, works on blog posts the same way.
Pages with workflows overview New
Section titled “Pages with workflows overview ”Spaces now have a per-space workflow overview showing every page in the space that has a workflow applied, along with the workflow name and current state. This is the foundation for the global Pages with workflows tab. Useful for auditing which pages run which workflows in a given space.
Async bulk apply with progress UI New
Section titled “Async bulk apply with progress UI ”Applying a workflow to many pages no longer blocks the modal. The job runs in the background and the workflow card shows a progress indicator while it works through the queue. You can navigate away and come back; cancellation is honoured at the next batch boundary.
Workflow changes in document history New
Section titled “Workflow changes in document history ”Confluence’s per-page history now includes transitions and actions from Aura Workflows. Reviewers and admins can see who moved a page through which state, what actions ran, and when, alongside the regular page edits. Useful for audits and for understanding why a page is in the state it’s in.
Labels action New
Section titled “Labels action ”Workflow states can now add or remove labels on the page when the state is entered. Pick the labels in the action config; you can mix add and remove operations on the same action. Combined with the new Default labels option on workflows, this lets you tag every page running a given workflow consistently, which is useful for filtering, automation, and reporting.
Dark mode New
Section titled “Dark mode ”Aura Workflows now follows Confluence’s appearance setting. Users on dark mode get a dark UI across every Aura Workflows surface: the Workflow Builder, the byline panel, every modal, every macro. The switch happens automatically; there is nothing to configure.
Behavior changes
Section titled “Behavior changes”Page authors and owners can no longer be removed by restriction actions Update
Section titled “Page authors and owners can no longer be removed by restriction actions ”Restriction actions running on a state will no longer remove view or edit permission from the page’s author or its current page owner, even if the action’s restriction list would otherwise have done so. Prevents authors locking themselves out of their own pages mid-workflow.
Workflow removal is now space-admin only Update
Section titled “Workflow removal is now space-admin only ”Removing a workflow from a page used to be available to anyone who could edit the page. It now requires space-admin permission and lives behind the byline’s dropdown menu. Per-page application (adding a workflow) is unchanged and still gated by content-update permission only.
Default page expiration is now 14 days Update
Section titled “Default page expiration is now 14 days ”Action required for new states only. Previously, a fresh expiration config defaulted to a different duration. New expiration configs added to a workflow state now default to 14 days. Existing configurations are not changed.
Bug fixes
Section titled “Bug fixes”- Fix Security and stability improvements.
- Fix Fixed a small UI jump when selecting a transition.
- Fix Fixed an action being created twice when the same configuration was saved twice in a row.
- Fix Fixed a “template” string surfacing in the UI through translations that was meant to be internal.
- Fix Fixed the labels action when only adding or only removing labels (without the other).
- Fix Fixed transition select and label inputs not updating in some cases.
- Fix Fixed the workflow progress badge being cut off when wrapping to a new row.
- Fix Fixed dividers in the workflow editor missing an explicit border width.
- Fix Fixed the byline workflow progress bar showing a divider line in the initial state.