June 2026
New features
Section titled “New features”Admin state controls New
Section titled “Admin state controls ”Space admins now have an Admin submenu in the page byline dropdown with controls for workflow administration. The new Set state option opens a modal where an admin can move the page to any state in its workflow, including the current state when an approval round needs to be restarted.
The modal shows the current and target states, lists the target state’s configured actions, and lets the admin choose whether those actions should run. Confirming the change cancels any active review round, rebuilds review state for the target state, and records the manual state change in workflow history. The Remove workflow action in the same admin menu now has a short countdown before it can be clicked, reducing accidental removals.
2FA approvals New
Section titled “2FA approvals ”Admins can now require two-factor authentication for selected approval steps. The new Administration 2FA area lets admins add reviewers who may set up an authenticator app, see whether each user is pending or active, and revoke a user’s setup when needed.
In the Workflow Builder, approval transitions have a new Require 2FA option under Advanced. When it is enabled, reviewers enter a six-digit authenticator code after choosing approve or reject. Aura records the review only after the code is verified, preserves the selected option and comment while the code screen is open, and marks successful protected reviews in workflow history with a 2FA verified badge.
Page variable overrides New
Section titled “Page variable overrides ”The Page variables modal now shows inherited values from space variables and Confluence Page Properties in an Other sources column. Users can see which fallback value the page is currently using, enter a page-specific value to override it, or clear the page-specific value to fall back to the next available source again.
Required variables now count as filled when Aura can resolve a value from the page, Page Properties, or the space level. That means a space default or Page Properties value can satisfy a required variable without forcing users to save a duplicate page-specific value.
Rich email message editor New
Section titled “Rich email message editor ”Workflow email messages now use a rich editor instead of a plain text box. Admins can format email bodies with headings, bold text, and italic text, then insert placeholder chips for workflow variables, workflow metadata, and page details such as title, author, owner, version, and last update information.
The editor is available anywhere a workflow email message is configured, including publish and update notifications, approval and expiration emails, approval outcome emails, and Send email actions. Existing plain-text messages continue to work, and Aura renders the configured template when the email is sent.
Turn all outgoing email on or off New
Section titled “Turn all outgoing email on or off ”A new Email sending control on the global Administration page lets a site admin pause every outgoing email from Aura with a single toggle. When it is switched off, no workflow email leaves the app: publish and update notifications, approval and expiration reminders, and Send email actions all stop until the toggle is switched back on. The setting defaults to on, so existing sites keep sending mail and only an explicit switch-off changes anything. Use it during migrations, bulk edits, or testing to avoid flooding people with notifications, then turn it back on when you are done.
Bug fixes
Section titled “Bug fixes”- Fix Fixed hierarchy publishing failing when Aura tried to create a target folder whose title already existed. Aura now reuses the matching folder instead.
- Fix Fixed Publish page actions giving up when publishing as the configured page owner failed. Aura now retries the copy as the app before surfacing a failure.
- Fix Fixed Publish page action failures showing too little context in workflow history. Failed publish actions now identify the publish step that failed, making the problem easier to understand from the action badge tooltip.
- Fix Fixed open tasks appearing for states that advance by manual selection rather than approval. Review tasks now show up only on genuine approval states.
- Fix Fixed the Workflow Reviewers macro always showing X / 1 required approvals when an approval was set to require all reviewers. It now shows the real number of reviewers required.
- Fix Fixed the Page Variables modal letting users without page edit permission click Save only to have it fail. The button is now disabled for those users, with a tooltip explaining that page edit permission is required.
- Fix Fixed emails silently failing to send when a recipient list resolved to more than 90 people. Atlassian’s bulk-email endpoint now rejects requests with more than 90 recipients, so every email caps at 90 unique recipients to comply with that limit. The cap is shown in the recipients picker on every email config and is consistent across publish, update, approval, and expiration emails (the previous 100-recipient limits are now 90).