April 2026
New features
Section titled “New features”German translation across the rest of the app New
Section titled “German translation across the rest of the app ”The remaining backend strings (error messages, email templates, history descriptions) are now translated into German alongside the byline. Users with German set as their Confluence language get a fully translated experience.
Last editor as email recipient New
Section titled “Last editor as email recipient ”Email configurations gained Last editor as a recipient option, which resolves to whoever most recently saved the page. Useful for notifications about expiration, reviews, or transitions that should reach the person who last touched the content rather than its original author.
Publish link metadata macro New
Section titled “Publish link metadata macro ”A new metadata macro renders the link between a source page and its published copy directly in the page body. On the source page it renders the URL of the published page; on the published page it renders the URL of the source. Same source-to-published mapping the publish action maintains, exposed as a macro you can place anywhere on the page rather than relying on the byline badge alone.
Workflow actions in the page history timeline New
Section titled “Workflow actions in the page history timeline ”Confluence’s per-page history view now surfaces every action Aura Workflows ran, with per-action status (succeeded, failed, skipped) and a filter for narrowing to a specific action type. Replaces the old “actions ran” summary with a granular row-per-action view, so an admin debugging a failed publish or a missing email can see exactly what happened and why.
Bundled notification emails New
Section titled “Bundled notification emails ”A new global administration setting, Bundle notification emails, switches the whole instance from one-email-per-event to a single hourly digest per recipient. When enabled, every workflow notification a user would have received in the last hour arrives as one consolidated message. Off by default; turn it on to cut inbox noise for teams who get a lot of workflow traffic.
Per-workflow notification toggles New
Section titled “Per-workflow notification toggles ”Each workflow now has granular toggles for which notification types it sends: reviewer-added, approval transition, page-edit notification, and so on. Turn off the categories you don’t want and the workflow stops sending those specific emails while continuing to send the rest. Replaces the previous all-or-nothing behavior where every notification configured anywhere on a workflow fired regardless.
Send email on approve or reject New
Section titled “Send email on approve or reject ”Approval transitions gained a per-vote email configuration. Configure a notification that fires the moment a reviewer votes, separate from the transition-fires email and the pending-approvals reminder. Useful for letting authors know there’s been movement on their page without waiting for the full approval to resolve.
Custom labels for approve and reject buttons New
Section titled “Custom labels for approve and reject buttons ”Approval transitions can now override the default Approve and Reject button labels with custom text. Common alternatives are Publish / Send back for editorial workflows, or Sign off / Decline for compliance flows. The labels are cosmetic (an Approve-equivalent click still records as an approval) but they let the UI speak the language of the workflow.
Behavior changes
Section titled “Behavior changes”Official version is set before transition actions Update
Section titled “Official version is set before transition actions ”The Official version action now runs before other transition actions on the same state, rather than alongside them. Concretely: when a transition publishes a page and marks the new version as official, the publish reads the new official version as its source. Previously the order wasn’t guaranteed and a publish could in some configurations capture the old official version.
This change only affects workflows where official-version and another action are configured on the same transition.
Restrictions are removed before other actions, not alongside them Update
Section titled “Restrictions are removed before other actions, not alongside them ”The action execution model in Aura Workflows has two tiers: an early tier and a main tier. The early tier runs first and is meant for actions that change preconditions for everything else, for example, marking a page as the Official version. The Remove restrictions action used to run in the main tier, which meant restriction-driven actions could occasionally observe stale restriction state.
Remove-restriction now runs in the early tier alongside official-version. Concretely: if a transition both removes a restriction and runs an email, the email is sent with the restriction already gone, so emails are correctly delivered to users who couldn’t see the page before.
Expiration reminders are no longer automatic Update
Section titled “Expiration reminders are no longer automatic ”Previously, the day before a workflow expired Aura Workflows would automatically append an expiration notice to that workflow’s regular notification email. That implicit reminder is gone.
To keep reminding reviewers before expiry, configure an explicit Expire Reminder Email on the workflow’s expiration config. Workflows that depended on the previous automatic notice will silently stop reminding people unless this is set up. Action required if you have expiration-based workflows live.
Bug fixes
Section titled “Bug fixes”- Fix Security and stability improvements.
- Fix Fixed error reporting during workflow application to surface the failing step rather than a generic message.
- Fix Fixed email notification recipients not being included in the workflow’s variable extraction for downstream actions.
- Fix Fixed special characters in page titles being mangled when included in email subjects.
- Fix Fixed Content Version macros rendering blank in some templated layouts.
- Fix Fixed a missing transition check after a reviewer was removed mid-approval. Transitions now fire correctly when the removal pushes the page past the threshold.
- Fix Fixed CSV export of the workflow overview emitting wrong column counts on rows with empty metadata.
- Fix Fixed internal page links being broken when publishing a page across spaces. Links to other pages in the source space are now translated to their published equivalents in the target space when those pages have been published there too.
- Fix Fixed PDF and Word exports of the Status, Version, and Metadata macros so links are preserved and content renders correctly through Confluence’s export pipeline.