July 2025

New features

Space variables tab New

A new Space variables tab on the space’s Aura Workflows page lets space admins set space-scoped values for workflow variables. Workflows applied in the space pick up these values automatically; an admin running a single workflow across many spaces no longer needs to configure variables per workflow per space.

Configurable page owner for publishing New

The Publish page action gained the Owner field. Original author copies the source page’s author across (the previous behaviour), and Specific user assigns a fixed user, which is useful when every published page should read as authored by a content lead or a service account. The Specific user picker accepts a fixed user or a user variable.

Require comment on rejection New

Approval transitions have a new toggle: Require comment on rejection. When enabled, the rejection dialog will not submit until the reviewer types a reason. Approvals remain comment-optional. Use it when downstream owners need to know why a page was sent back.

Modify title action New

A new action edits the page’s title when entering a state. The new title is templated: you can interpolate workflow variables and metadata, e.g. [Approved] {original_title}. The original title is preserved through the variable system so it can be restored on later transitions.

Required approvals: “All reviewers” option New

Approval transitions now support an “all reviewers must approve” option. Previously you set a numeric threshold (e.g. 2 of 3). Picking All sets the threshold to track the reviewer list, so adding or removing reviewers automatically adjusts the requirement. Useful for sign-off workflows where every named reviewer must weigh in.

Apply by labels (auto-apply) New

The auto-apply system now supports label conditions. Configure a workflow to apply automatically to any page in the space carrying a specific set of labels. Use All labels to require every label, or Any label to require at least one. Auto-apply runs when a page is created and when a label is added to an existing page.

This sits alongside the existing fallback workflow behaviour: label conditions evaluate first, and the space’s fallback workflow applies when nothing more specific matches.

PDF export of macros New

The Status, Reviewers, History, and Metadata macros now render correctly in Confluence’s built-in PDF and Word exports. Previously they appeared as empty blocks. The exported document mirrors the on-screen rendering at the moment the export was triggered.

Page expiration New

Workflow states can now set a page expiration. Pick a duration (for example 90 days from when the page enters the state) and Aura Workflows tracks the expiration date on the page. When the expiration is reached, Aura Workflows fires a configurable transition. Useful for content-freshness workflows where pages need a periodic re-review.

The expiration date is reset every time the page re-enters the state. A separate transition can clear the expiration when the page leaves the state.

Official version action New

A new action marks the current page version as the Official version in Confluence. Add it to a state, typically a Published state, and the official-version flag updates every time the page enters that state. The flag persists until another version is marked official, including by manual user action in Confluence.

The official-version action is one of the early-tier actions: it runs before the rest of the actions on a state, so other actions (publishing, restrictions, notifications) see the new official version as the source of truth.

Page macros: Status, Reviewers, History New

Three new macros let admins and authors surface workflow information directly inside Confluence pages, separate from the byline. Drop the Status macro into a page to render its current workflow state. The Reviewers macro renders the current reviewer list with vote status. The History macro renders the page’s workflow history, including transitions, approvals, and actions, inline.

Each macro reads live state, so a page that just transitioned shows the new value immediately. Useful for landing pages, indexes, and templated pages where readers benefit from seeing the workflow context without clicking into the byline.

Behavior changes

Approval count includes group expansions correctly Update

Reviewers added through groups now count toward the approval threshold the same way as individual reviewers. Previously, a 2-of-3 threshold could in some configurations be interpreted differently depending on whether reviewers were direct or group-derived. The new behaviour: each user counts once, regardless of how many groups they appear through.

Bug fixes

Fix Security and stability improvements.
Fix Fixed exports returning a non-empty string for missing values in some cases.
Fix Fixed the bulk email lookup returning incomplete results for some recipient configurations.
Fix Fixed missing workflow names on automatically created workflow history entries.
Fix Fixed deleting a workflow leaving a stale active-workflow reference when the page was trashed.
Fix Fixed default expiration duration not appearing for some states.
Fix Fixed the workflow status byline item not updating after some transitions.
Fix Fixed apply-on-page failing when a global auto-apply rule existed.
Fix Fixed bulk-apply running actions on pages where it shouldn’t have.
Fix Fixed the active workflows column overflowing on narrow screens.
Fix Fixed reviewers not showing in the panel when a page first entered a review state.
Fix Fixed the byline UI rendering the wrong “original author” in some cases.
Fix Fixed the publish action losing attachments on the copied page.